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Terms of Service

Terms and conditions of use
The Embassy Group, a division of Character Publishing, welcomes you to embassymagazine.com, our digital information network. These are our terms and conditions for use of the network, which apply whenever you access the network, on whatever device. In these terms and conditions, when we say embassymagazine.com, we mean this network, regardless of how you access it.

By using the network, you are deemed to have accepted these conditions.

Some areas of embassymagazine.com require registration. By completing the initial registration form and by entering your email address and password, you will be deemed to have accepted these terms and conditions. Also, by subscribing to any of our email services, you are deemed to have accepted these terms and conditions. If you register with embassymagazine.com, you should read our privacy policy [insert link].

If you have registered with us and subsequently change your details, you should immediately notify us of any changes by emailing the administration team at admin@embassymagazine.com.

Any changes we make to the terms and conditions will be reflected on this page.

1. Registration
When you register, you are registering as a personal user of embassymagazine.com. Access to registration areas is via your email address and password.

We allow you access to the registration areas of the site on the basis that:

(i) your email address and password are personal to you and may not be used by anyone else to access embassymagazine.com

(ii) you will not do anything which would assist anyone who is not a registered user to gain access to any registration area of embassymagazine.com

(iii) you do not maliciously create additional registration accounts for the purpose of abusing the functionality of the site, or other users; nor do you seek to pass yourself off as another user

(iv) you comply with these terms and conditions.

If, for any reason, we believe that you have not complied with these requirements, we may, at our discretion, cancel your access to the registration areas of embassymagazine.com immediately and without giving you any advance notice.

2. Termination of registration
If we wish to bring the agreement to an end, we will do so by emailing you at the address you have registered stating that the agreement has terminated. The agreement will terminate and your email address and password will become invalid on embassymagazine.com immediately.

3. Use of material appearing on embassymagazine.com
For the purposes of this agreement, "material" means material including, without limitation, text, video, graphics and sound material, published on the embassymagazine.com network, whether copyright of the Embassy Group or a third party.

You may download and print extracts from the material and make copies of these for your own personal and non-commercial use only. You are not allowed to download or print the material, or extracts from it, in a systematic or regular manner or otherwise so as to create a database in electronic or paper form comprising all or part of the material appearing on embassymagazine.com.

You must not reproduce any part of embassymagazine.com or the material or transmit it to or store it in any other website or disseminate any part of the material in any other form, unless we have indicated that you may do so.

We may be prepared to allow you to distribute or reproduce content from embassymagazine.com to colleagues or foreign ministry officials for non-commercial purposes only. For permission to use our content, contact the Editor at editor@embassymagazine.com.

4. Disclaimer of liability
To the extent permitted at law, we do not accept any responsibility for any statement in the material. You must not rely on any statement we have published on embassymagazine.com without first taking specialist professional advice. Nothing in the material is provided for any specific purpose or at the request of any particular person.

For the avoidance of confusion, we will not be liable for any loss caused as a result of your doing, or not doing, anything as a result of viewing, reading or listening to the material or any part of it (except for death or personal injury attributable to our negligence and to the extent permitted at law).

You can access other sites via links from embassymagazine.com. These sites are not under our control and we are not responsible in any way for any of their contents.

We give no warranties of any kind concerning embassymagazine.com or the material. In particular, we do not warrant that embassymagazine.com or any of its contents is virus free. You must take your own precautions in this respect as we accept no responsibility for any infection by virus or other contamination or by anything which has destructive properties.

5. Third party material on embassymagazine.com
You will see advertising material submitted by third parties on embassymagazine.com. Individual advertisers are solely responsible for the content of advertising material which they submit to us, including ensuring that it complies with relevant legislation. We accept no responsibility for the content of advertising material, including, without limitation, any error, omission or inaccuracy therein.

If you want to advertise or be a sponsor of embassymagazine.com, please email our admin office on admin@embassymagazine.com.

6. Submitting graphical material and photography for publication on embassymagazine.com
When you send a photograph or other graphical material to us you do so in accordance with these Terms of Service.

This means that you hereby agree that you have taken the photograph(s) you have sent to us or you have permission from or are authorised by the owner of the photograph(s) to send it (them) to us, and you are granting us a non-exclusive, royalty-free licence to publish or otherwise use the photograph(s) in any way and at any time we want on the embassymagazine.com web site.

Selected photographs and graphical material will be published at the discretion of the editor and you will not be paid, even if your photograph(s) is (are) published.

We may cut, edit, crop or arrange your photograph(s) or graphic as we think fit to appear on the embassymagazine.com web site, and we may remove your photograph(s) or graphics at any time.

Your name will be published alongside your photograph(s) or graphic, but we may edit or delete any comments which you submit along with your photograph(s) or graphic.

IMPORTANT: You or the owner of the photograph(s) still own the copyright in the photograph(s) sent to us and are free to republish the photograph(s) wherever you or the owner wish and in whatever medium you or the owner want.

7. Submitting text for publication on embassymagazine.com
Users of our site may submit material for publication in various discussion boards on the site. We accept no liability in respect of any material submitted by users and published by us and we are not responsible for its content and accuracy.

If you want to submit material to us for publication on embassymagazine.com, you may do so on the following terms and conditions:

(i) publication of any material you submit to us will be at our sole discretion. We reserve the right to make additions or deletions to the text or graphics prior to publication, or to refuse publication

(ii) you grant us a non-exclusive, perpetual, royalty-free, worldwide licence to republish any material you submit to us in any format, including without limitation print and electronic format

(iii) you warrant to us that any material you submit to us is your own original work and that you own the copyright and any other relevant rights

(iv) you warrant that the material you submit is not obscene, offensive, defamatory of any person or otherwise illegal

(v) you agree not to post material which is deliberately intended to upset other users

(vi) you acknowledge that any breach of these warranties may cause us damage or loss and you agree to indemnify us in full and permanently against any third party liabilities, claims, costs, loss or damage we incur as a result of publishing material you submit to us, including consequential losses.

(vii) we reserve the right to remove your access to individual services completely if we believe you are abusing the services in any way.

8. Data protection
If you have indicated on the registration form that you wish to receive direct marketing material, your personal details will be included in a database compiled for direct marketing purposes. From time to time, you may receive direct marketing information from us or from third parties.

If you have indicated that you wish to receive email updates only from embassymagazine.com, your personal details will be included on a database compiled for this specific purpose.

If you have indicated that you wish to receive direct marketing material or email updates from embassymagazine.com but subsequently change your mind, you should notify the administration team at admin@embassymagazine.com. As soon after this as is reasonably practicable, we will remove your name details from the relevant database.

9. Variations
These terms may be varied from time to time. Please ensure that you review these terms and conditions regularly as you will be deemed to have accepted a variation if you continue to use the site after it has been posted.

10. Force majeure
Although we will do our best to provide constant, uninterrupted access to embassymagazine.com, we do not guarantee this. We accept no responsibility or liability for any interruption or delay.

11. Governing Law & Jurisdiction
This agreement is governed by English law and the parties agree to submit to the exclusive jurisdiction of the English courts.

Privacy policy
At embassymagazine.com we collect different types of information about our users for three main reasons:

1. To ensure that only diplomats, locally engaged staff and subscribers by special application have access to our services.

2. To provide services tailored towards the various diplomatic disciplines.

3. To use anonymous details about our users to sell appropriate advertising space on the site. This might mean showing an advertiser how many users we have on the site; it does not mean sharing an individual's details with an advertiser. Where we collect registration information from an individual, we will never share that individual's information with a third party, including an advertiser, without that user's explicit permission.

Our principles
We are committed to protecting your privacy. Our policy can be summarised in one sentence: we will not share your information with others without your prior consent. We have also established the following four principles:

1. We will continue to invest in high-quality security and do our utmost to protect user privacy through the appropriate use of the latest security technology.

2. We will respect your email privacy. You will not receive unsolicited mail from third parties screened by the Embassy Group unless you have agreed to this. We will, however, mail you occasionally with requests for news updates and information.

3. We will not pass on any individual user details (including your email address) unless we have your prior consent.

4. Otherwise, we will only share anonymous aggregate statistics about our users, sales and traffic patterns with our advertisers or sponsors.

Should we elect to change our privacy policy we will post the changes here. Where the changes are significant, we may also choose to email all our registered users with the new details.

What information do we collect?
The minimum information we need to register a user is an email address, diplomatic mission or organisation address, job title, and password. This is to help us provide specific services for the various diplomatic disciplines and to ensure that only diplomats, locally engaged members of staff at diplomatic missions and other subscribers by special application have access to the site.

Your responses also help us attract sponsors in order to keep the site and the various services offered by the Embassy Group free. We do not share this information with third parties unless you have specifically consented to this.

How does embassymagazine.com protect customer information?
We have invest in a secure website to protect user privacy. UK Data Protection Legislation means we follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access.

Will embassymagazine.com disclose the information it collects to outside parties?
embassymagazine.com will not sell, trade or rent your personal information to others unless you have given us your permission. With your permission we will only share the information with carefully chosen, reputable and trustworthy third parties.

However, embassymagazine.com may provide aggregate statistics about our customers, sales, traffic patterns and related site information to reputable third-party vendors, but these statistics will include no personally identifying information. embassymagazine.com follows the relevant legal requirements and uses all reasonable precautions to ensure only responsible third parties see the information, however we are not responsible for any breach of security or any actions of any third parties who receive the information.

Please note that we reserve the right to access and disclose individually identifiable information to comply with applicable laws and lawful government requests, to operate our systems properly and to protect both ourselves and our users.

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© Embassy Magazine | Terms and conditions | Embassy is published by Character Publishing Ltd. Registered in England No.5295760